Submissions

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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • Publication: Each of the authors warrants that the enclosed article is original and does not infringe any copyright or violate any other right of any third parties, and that the article has not been published elsewhere or is not being considered for publication elsewhere in any form, except as explained to the Editor. A declaration detailing any prior presentation is included in the manuscript.
  • Authorship: The Hong Kong Journal of Ophthalmology follows the ICMJE Recommendations for defining authorship. Authors must meet ALL FOUR of the following criteria:
    (1) Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work; AND
    (2) Drafting the work or revising it critically for important intellectual content; AND
    (3) Final approval of the version to be published; AND
    (4) Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.

    ALL and ONLY individuals meeting these requirements should be credited as authors. Individuals who contributed substantially to the study but do not meet these requirements should be acknowledged.
  • Conflicts of interest: A detailed definition of conflicts of interest is provided by ICMJE (www.icmje.org/conflicts-of-interest). Please declare if there are any conflicts of interests in the past 3 years. ALL authors must state any conflicts of interest in the Declaration section of the manuscript or submit an individual ICMJE form (http://icmje.org/conflicts-of-interest/). If there are no conflicts of interest, state “All authors have no conflicts of interest to disclose.”
  • Funding/Support: State any funding source/grants (with grant numbers) or other material support for the study.
    If appropriate, add: “The funder had no role in study design, data collection/analysis/interpretation or manuscript preparation.” or “This research received no specific grant from any funding agency in the public, commercial, or not-for-profit sectors.” in the Funding/Support section of the manuscript.
  • Acknowledgement: All and only individuals who have made substantial contributions but who do not fulfil the authorship criteria should be acknowledged in the Acknowledgement section of the manuscript. The Corresponding Author must obtain written permission from all individuals named in the Acknowledgement.
  • Ethics Approval: For research articles, a statement should be included in the Ethics Approval section of the manuscript declaring that (1) the study obtained ethics approval, with the name of the ethics committee(s) or institutional review board(s) and the reference number of the approval(s), and that the participants (or a parent/guardian) gave informed consent before the study, OR that (2) a waiver was given by the ethics committee / institutional review board.

    Prospective human clinical trials must have been preregistered in a clinical trial database. For these articles, the registration number and database name are included in the manuscript.
  • Patient consent for publication: Please include statements in the manuscript that (A) the patient was treated in accordance with the Declaration of Helsinki, (B) the patient provided informed consent for the treatment/procedures, and (C) the patient provided consent for publication.
  • Copyright Transfer: The Corresponding Author, on behalf of all the authors, hereby grant and assign to the Hong Kong Journal of Ophthalmology worldwide copyrights of the manuscript (including all related diagrams, photographs and other material) if it is accepted for publication.

Author Guidelines

Introduction

  • The Hong Kong Journal of Ophthalmology is the official publication of the College of Ophthalmologists of Hong Kong. The aims of the Journal are to promote academic developments in ophthalmology, and to maintain continuing ophthalmological education of doctors of this specialty and other related disciplines. It is hoped that through achieving these aims, the quality of eyecare we offer to our patients can be lifted to new heights. The Journal will consider any submissions that fulfill these aims for publication.
  • The Hong Kong Journal of Ophthalmology is circulated to all members of the College of Ophthalmologists of Hong Kong and other professional societies and academic institutions in Hong Kong and other countries.

 

Authorship and Copyright

  • Each author of any article submitted to the Hong Kong Journal of Ophthalmology is expected to have made significant contributions to the project or the review. Each author must share responsibility for his/her publication. If a manuscript or part of it has been previously published in another journal, this should be disclosed on its submission. In the event of acceptance of the manuscript for publication, the copyright of the manuscript will be automatically transferred from the author(s) to the Hong Kong Journal of Ophthalmology.

 

Format for Submissions

  • The submitted article should belong to one of the following categories: Original Research, Review, Perspective, Case Report, Photo Essay, Clinical Quiz, Letter to the Editor. Editorials are by invitation only.
  • The format of the manuscript should be in line with the Uniform Requirements for Manuscripts Submitted to Biomedical Journals1, a document issued by the International Committee of Medical Journal Editors.
  • The manuscript should be accompanied by a title page and an abstract. The title page should carry: the title of the manuscript; the full name and professional qualifications of each author; the department(s) and institution(s) to which the work should be attributed; the full name, address, telephone and fax numbers, and e-mail address, of the corresponding author; and acknowledgements of all sources of financial support and any financial interest on the part of the author(s). All subsequent correspondence between the Editorial Office and the corresponding author is by e-mail, so the corresponding author should ensure that a functional e-mail address is provided.
  • An abstract of not more than 250 words should be on a separate page. For original research articles, the abstract should be structured using the following headings: Aim(s), Patients/Materials and Methods, Results, Conclusion(s). A maximum of 6 key words should be provided on this page.
  • Manuscripts describing experimental investigations or procedures on human must include a statement in the ‘Patients/Materials and Methods’ section, declaring that prior approval from the respective ethics committee has been granted, and that informed consents have been obtained from each patient.
  • Articles must be referenced. The references should be numbered in the order of their appearance. Please state authors names, title of the article, abbreviated name of journal, year of publication, volume number, and inclusive pages, in that order. For example,
  • 1. Boisjoly HM, Bernard PM, Dube I, Laughrea PA, Bazin R, Bernier J. Effect of factors unrelated to tissue matching on corneal transplant endothelial rejection. Am J Ophthalmol. 1989;107:647-54.
  • For book references, please supply also the name of the publisher and the city of publication. For example, 
  • 2. Goichot-Bonnat EL, Pouliquen YJM. Topical cyclosporin A in high-risk keratoplasty. In: Cavanagh HD, ed. 3rd International Congress on the Cornea. New York: Raven Press, 1988:399-401.
  • Any tables submitted should be typed, double-spaced, on a separate page. They should be numbered in the order in which they are referred to in the text. Each table should have a heading, and should be self-explanatory, independently of the text.
  • Any illustrations or photographs should be uploaded to the system as JPEG or PNG files of at least 350 dpi in resolution. The digital files of the illustrations or photographs should be numbered in the order in which they are referred to in the text.
  • For clinical photos in which a patient can be identified, prior consent for publication from the patient must be obtained and this should be declared on the title page.

 

How to Submit Your Manuscript

  • All manuscripts must be submitted in electronic format. The electronic file(s) should be in a format compatible with Microsoft Word for Windows. The ‘Page Setup’ for the electronic file(s) should be set to A4 paper size, with margins of 2.54 cm all round. Double line spacing should be used throughout. Authors are encouraged to submit the manuscript through the online submission system at http://hkjo.hk/.
  • Receipt of your submission will be acknowledged, and a reference number will be provided. Please quote the reference number in all subsequent correspondence with the Editorial Office.

 

Peer Review of Submitted Manuscripts

  • Two peer reviewers with relevant expertise will be invited to review each submitted manuscript. For articles with statistical analysis, our statistical referee may be consulted to review the data processing. Manuscripts will be referred back for revision on the basis of comments received.
  • The Editorial Office does not reveal the identities of the authors to the peer reviewers during the review process. Similarly, the identities of the reviewers will not be disclosed to the authors.

 

Correspondence

  • All correspondence on editorial issues should be addressed to: Dr Alvin Kwok, Editor-in-Chief, Hong Kong Journal of Ophthalmology, c/o Hong Kong Academy of Medicine Press, 10/F, Hong Kong Academy of Medicine Jockey Club Building, 99 Wong Chuk Hang Road, Aberdeen, Hong Kong. Telephone: (852) 2871 8807; Fax: (852) 2505 5577; E-mail: editorial@hkjo.hk

 

Reference

1. International Committee of Medical Journal Editors (ICMJE). Uniform requirements for manuscripts submitted to biomedical journals: writing and editing for biomedical publication. ICMJE; April 2010. www.icmje.org

Original Articles

Provides new information based on original research. Includes prospective studies with in-depth statistical analysis, unique retrospective observations of a disease or disorder, and studies of novel applications of an interventional procedure or treatment method.

Review Articles

Systematic reviews or meta-analyses of recent developments in a specific topic. Scoping reviews of the literature that identify area(s) for future research will also be considered. No new information is described, and no subjective opinion or personal experiences are expressed.

Perspective

Narrative review articles discussing recent developments in a specific topic. No new information is described; may include subjective opinion or personal experiences.

Case Report

Brief discussion of a case with unique features not previously described. Additional cases (case series) may be added to augment the discussion. The discussion should be succinct and focus on a specific message.

Photo Essay

Teaching exercise with message in the figures and legends. Emphasis is on quality of the illustrations and clinical relevance of the message.

Letters to the Editor

Short letter on any matter of interest to journal readers, including comments on an article that has previously appeared in the journal. The authors of the article commented on would be invited to reply.

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